Case Completion Requirements
Be forewarned, at this stage of the case process, the Pareto Principle applies! The twenty percent of the effort that case completion requires will make it possible for your case to be used in the classroom. Without completion on these elements, your case won’t be released and can’t be used in the classroom!
After you have a final draft that meets the faculty's expectations and has been edited you need to get the following done.
- Complete the company case study release form.
- Complete the faculty case study release form.
- Complete the case information form.
- Obtain copyright permissions.
- Acknowledge donors for CES cases.
- Review the case checklist file form
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When the case you are writing is complete, submit the following items to the Case Writing Office. Note that any missing item(s) may cause a delay or prevent the case from being filed:
- Case: soft copy
- Teaching Note (if required by faculty): soft copy
- Company Case Study Release Form: hard or soft copy
- Faculty Case Study Release Form: hard or soft copy
- Case Information Form: soft copy
- Copyright Permissions (if needed): hard or soft copies. Please note: students who are writing a case as a 390 are not required to submit the copyright permissions.
How do I make revisions to a case that has already been submitted to the GSB library and/or Harvard Business School Publishing (HBSP)?
If you have revisions to make to a case, request the most recent version of the case from Jiranee Tongudai in the Case Writing Office. Make your changes on this file, change the version date of the case (found in the top right hand corner of the first page of the case) and submit the revised case to the Case Writing Office along with the Documentation of Case Revisions form. We will then put the new case in the Stanford case archive and send both the updated case and the Documentation of Case Revisions form to HBSP so that they can do the same.
How long will it take my case to be posted on the Stanford and HBS sites?
Once the Case Writing Office receives a complete case file (as noted above), the CWO sends the file to Harjeet Heer in the GSB's Case Distribution office in Jackson Library. The cases are mounted on Stanford's site within two days. It takes significantly longer to get cases distributed through Harvard. At HBSP's request, the school sends the cases to Harvard in batches of 4-5 cases. It generally takes the GSB about a month to accumulate a batch of unrestricted cases for distribution by HBSP. About 6 to 8 weeks after the case has been received by HBSP, it will be mounted on the Harvard Business Online website for distribution.
