Venue Request Form

Stanford GSB venue requests will be added to our waitlist pending availability and cannot be confirmed until all class schedules and GSB events for the academic quarter are committed. Confirmation timelines vary depending on several factors. We try our best to confirm requests as far in advance as possible, but we cannot guarantee a timeline. If you are added to our waiting list, but secure space at another location, please let us know so we can remove you from our list.

Requesting CEMEX Auditorium

CEMEX Auditorium is a Registrar-scheduled classroom requested through 25Live during the academic year. Please submit the request for CEMEX Auditorium through 25Live. Visit the Submission Policy and Form for more information.

See Venue Details

Event Registration for Student Organizations (ERSO) Required

As a Stanford University student, your Voluntary Student Organization (VSO) must register your event on ERSO at least 5 business days in advance. Any officer who has completed ERSO training can register events for your organization.

Some events require additional review and coordination. Events with guest speakers, minors, contracts, or off-campus travel may require additional approvals, so plan ahead and allow extra time for review. For additional information on how to plan an event, please see the Office of Student Engagement (OSE) How To Plan an Event guide.

About You
Enter your first and last name.
About You
Enter your first and last name.
Enter the best phone number at which we can reach you. Format: +1 510 555 1212
Enter the full name of your school, department, or institute, office, or group. Do not use acronyms.
Event Information
Enter the days, dates, and times for your event separated by line breaks. Example: Monday, January 19, 2015, 8 a.m. - 5 p.m.
Preferred Venue
Select all that apply.
Are there high-profile speakers or attendees that may require security or otherwise involve extraordinary use of campus resources?
See information on events requiring security or extraordinary resources.
Who will attend the event?
Select all who may attend your event.
Will alcohol be served?
Will you require catering services?
If you would like your event catered, you will need to select one of our approved catering vendors.
Do you need a setup day?
Do you need a teardown day?
Provide any other information you think we should know. Example: indoor venue preferred, need accommodations for guests with disabilities, or audio/video system required.
Event Information
Enter the days, dates, and times for your event separated by line breaks. Example: Monday, January 19, 2015, 8 a.m. - 5 p.m.
Are there high-profile speakers or attendees that may require security or otherwise involve extraordinary use of campus resources?
See information on events requiring security or extraordinary resources.
Who will attend the event?
Select all who may attend your event.
Preferred Venue
Select all that apply.
Will alcohol be served?
Will you require catering services?
If you would like your event catered, you will need to select one of our approved catering vendors.
Do you need a setup day?
Do you need a teardown day?
Provide any other information you think we should know. Example: indoor venue preferred, need accommodations for guests with disabilities, or audio/video system required.
Volunteer Student Organization (VSO) Information
Enter the full name of your club. Do not use acronyms.
Enter the first and last name of the individual who can approve charges for this club.
Enter the Project-Task-Award combination representing an account in the Oracle Financials system. If a PTA is not provided, we will not respond to your request.
Financial Account Information
Enter the Project-Task-Award combination representing an account in the Oracle Financials system. If a PTA is not provided, we will not respond to your request.
Enter the first and last name of the individual who can approve charges to this PTA.

By submitting this form, I hereby consent to Stanford University’s collection and processing of any sensitive personal data contained in this form for the other purposes described in Stanford University’s Online Privacy Policy, Offline Privacy Policy, and the Privacy Notice for Admissions and Financial Aid.

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Stanford GSB Students

Use Mazévo to reserve a room for an event or meeting.

For large events with 80 or more people, contact Student Engagement and Inclusion (SEI) for help reserving a space.

Outside Organizations, Unaffiliated with Stanford

Outside organizations may contribute to events on campus under certain conditions by working with a Stanford event organizer.