Recruiting Policies

Any organization recruiting a Stanford GSB student* is bound by the following policies.

Organizations will be held accountable for the actions and violations of Stanford GSB policies by their representatives; therefore we recommend these policies be communicated to recruiters, interviewers, hiring managers and representatives.

Not abiding by these policies will result in consequences that may affect your organization’s reputation and future eligibility to recruit at Stanford GSB. For assistance in ensuring your organization is within all Stanford GSB policies consult your Recruiting Relationship Manager (RRM).

* Stanford Graduate School of Business considers committed admits as students. They are therefore protected by these policies.

Academic Adjustment Period

In order to ensure that first-year MBA students are given the opportunity to settle in at the GSB and focus on academics at the start of their MBA Program experience, activity at the beginning of the academic year is reduced. This period is called the Academic Adjustment Period (AAP). Recruiting organizations are not permitted to communicate with first-year students during the AAP. As an exception, organizations may communicate with their former employees. The AAP begins once students accept their admission to the GSB and ends at noon on October 30, 2019.

Academic Commitments

Stanford GSB is an academic institution. Students’ first priority is class and academic requirements. Students may not miss a class or other academic commitments for interviews, training, employer events or related travel. Organizations are not permitted to require or pressure students to miss any academic commitments.

Students are required to be on campus for their final exams. The last possible day of finals for first-year MBAs is June 10, 2020. Hosting an event, interview or internship training during exams or 24 hours prior is a violation of policy. International students working in the US on Curricular Practical Training (CPT) for the summer cannot legally start work until June 13, 2020. Check with your RRM for the most up-to-date class schedule and academic calendar.

On-Campus Events

Events that take place on the Stanford campus are considered University events. A University event must be sponsored by an officially recognized Stanford department or organization and must be in keeping with the University’s mission (i.e., the creation, preservation, and dissemination of knowledge). The university’s assets must be preserved for these purposes, not for the personal gain of individuals nor for outside parties’ uses which do not further Stanford’s academic objectives.

An event sponsored by a student group must be student-led and students must be involved with all event decisions. Outside organizations cannot use student clubs to gain entry to University facilities.

A recruiting organization interested in hosting an event on the Stanford GSB campus must be submitted through the CMC’s CareerHub platform. For assistance with this process, please reach out to your RRM.

Employer Events

Employer events are defined as any activity in which a recruiting organization hosts, sponsors, or organizes an event. Employer events cannot conflict with academic requirements, classes, or CMC-sponsored events.

Employer events for second-year students may start on Thursday, September 26, 2019. Employer events for first-year students may start on October 31, 2019 and occur through December 2, 2019. Communication and marketing for second-year students can occur at any time. Communication and marketing for first-year students can start after noon on October 30, 2019.

The CMC sponsors Company Networking Events (for second-year MBAs and MSx students in October and for first-year MBA students in November), Fewer Than 300 Event in April, Office Hours, and Coffee Chats. All other on-campus events must be approved by a student club. Please note that approvals are at the club’s discretion, as clubs are not required to host employer events. All event requests and registrations should be submitted through the CareerHub platform.

Events occurring on-campus are limited to 60 minutes at lunch (12:10-1:10), and 75 minutes in the evening (not starting before 6:30 pm). Evening events off-campus are limited to 120 minutes and cannot start before 6:30 pm. To avoid industry conflicts and maximize student attendance, all employer event dates must be approved by the CMC. Organizations may also host, sponsor, or organize events off-campus, though we strongly encourage you to go through the CMC to ensure there are not conflicts that might impact the success of your event.

On-campus Office Hours and Coffee Chats are organized by the CMC and can be requested through the CMC’s CareerHub platform.

On-Campus Interviews

For internship On-Campus Interviews only, we encourage organizations to allow 10% of the interview slots to be open to student bidders, but it is not required. For full-time On-Campus Interviews, schedules can be 100% closed list. Changing an interview schedule after the schedule is released and final is a violation of policy, and the CMC must be notified if any changes are made.

Off-Campus Interviews

Organizations hosting interviews off-campus must offer two date options. Students may not miss class or any academic commitments for interviews, employer events, or related travel. Organizations are not permitted to require or pressure students to miss any academic commitments. Hosting an event or interview during “dead week” or exams is a violation of policy. Check with your RRM for the most up-to-date class schedule as well as the academic calendar.

Time for Offer Consideration

Offers to second-year students can be made at any time. The offer must be open in its entirety until January 10, 2020 or at least three weeks after the student receives the written offer, whichever date is later.

Second-year students who were summer interns or have a prior employment relationship with an organization must be given until December 6, 2019, or three weeks after the student receives the written offer, whichever is later, to consider an offer.

Offers made to first-year students must be open in their entirety until February 21, 2020 or at least two weeks after the student receives the written offer, whichever is later. This includes an offer resulting from a summer experience prior to matriculation.

Longer time frames for considering an offer are acceptable. Extreme informal pressure to accept an offer is considered a violation of policy.

Incentives, Start Dates, and Changes in Offer Terms

A job offer containing incentives such as base signing bonus, cash bonuses, performance bonuses, and tuition reimbursement must remain open in its entirety until the offer consideration deadline. Changes in offer terms including start date, job location, job function, and base salary are considered violations of the recruiting policies.

Any student who did not request a late start date and is issued a start date on or after December 31, 2020, will not be subject to the renege consequences outlined in the Student Recruiting Conduct Policies and Guidelines. If your organization intends to delay start dates or change offer terms, please contact your RRM immediately.

If a student with an offer requests a different office location or materially different job function at the same company (i.e.: role change and/or drastically different responsibilities) and the company accommodates this request, this is considered a rebound offer.

Any company making a rebound offer must allow the student three weeks from the written (rebound) offer date to consider that offer, but as long as the company leaves the original offer on the table until at least December 6, 2019, or the published offer consideration deadline, the firm is not in violation of the GSB’s offer policy.

Rescinding of Offer

Withdrawing a verbal or written offer after it has been extended is a violation of the GSB Policy. If your organization is considering rescinding an offer, please contact your RRM immediately.

Spirit of the Law

The intent of these policies is to:

  1. Create a situation in which students are able to make educated, rational choices.
  2. 2. Create a fair playing field among employers.

These policies are for the benefit of all parties involved. Employers are expected to follow the letter and the spirit of the law. The CMC reserves the right to review specific situations and enforce consequences or allow exceptions.

Students’ Right to Privacy

The Family Educational Rights and Privacy Act of 1974 (FERPA) applies to any school that receives federal funding, including Stanford. For information approved by students for distribution, please access the Candidate Search function in CareerHub.

Non-Discrimination

The Stanford GSB makes its facilities and services available only to organizations that do not discriminate on the basis of race, ethnicity, religion, gender, sexual orientation, marital status, age, national origin, citizenship status, military service, or disability.

Consequences for Recruiting Violations

Violations of the Recruiter Conduct Policies will be reviewed by the Career Management Center (CMC) management team on a case-by-case basis. Consequences may include any combination of the following:

  1. Letter to the organization’s senior management.
  2. Organization’s name and violation communicated to students on the Stanford GSB intranet.
  3. Not being scheduled in the first week of interviews or your preferred dates.
  4. Not being permitted to access the GSB Resume Database or post to the GSB Job Board.
  5. Not being permitted to recruit at Stanford GSB.
Student Recruiting Conduct Policies

Stanford GSB students are held to high professional standards. We require that all students using CMC services agree to uphold the GSB Student Recruiting Conduct Policies. Policies address a variety of issues including missing classes for interviews, late interview cancellations, and reneging on a job offer. Report student violations to your RRM immediately.