Venue Reservation Request Form

Contact the Stanford Alumni Association to plan your event, including hosting events at the Alumni Center.

Use MARRS to reserve a room for an event or meeting for 10 to 12 people. For larger events, contact the Office of Student Life for help reserving a space.

Before you can submit this form to request a venue reservation, you must have a Stanford sponsor for your event.

Once you have an event sponsor, you will need to enter the following in this form:

  • Sponsor’s name
  • Sponsor’s email address
  • Sponsor’s department
  • Sponsor’s PTA code
  • Name of the person who will approve charges for the event
  • Email address for the person who will approve charges for the event

Before you can submit this form to request a venue reservation, your club officer must register the event on CardinalSync at least seven days prior to the event date.

If your event is approved through CardinalSync, you will receive an approval code. Be sure to have that code handy; you will need to enter that code in this form.

About You
Enter your first and last name.
Enter the best phone number at which we can reach you. Format: xxx-xxx-xxxx
About You
Enter your first and last name.
Enter the best phone number at which we can reach you. Format: xxx-xxx-xxxx
Enter the full name of your company, organization, school. Do not use acronyms.
About You
Enter your first and last name.
Enter the best phone number at which we can reach you. Format: xxx-xxx-xxxx
Enter the full name of your school, department, or institute, office, or group. Do not use acronyms.
Event Information
Enter the days, dates, and times for your event separated by line breaks. Example: Monday, January 19, 2015, 8 a.m. - 5 p.m.
Select all that apply.
Select all who may attend your event.
If you would like your event catered, you will need to select one of our approved catering vendors. You also have the option to have food/drinks delivered to (not catered) the event by an outside vendor.
Provide any other information you think we should know. Example: indoor venue preferred, need accommodations for guests with disabilities, or audio/video system required.
Event Information
Enter the days, dates, and times for your event separated by line breaks. Example: Monday, January 19, 2015, 8 a.m. - 5 p.m.
Select all who may attend your event.
Select all that apply.
If you would like your event catered, you will need to select one of our approved catering vendors. You also have the option to have food/drinks delivered to (not catered) the event by an outside vendor.
Provide any other information you think we should know. Example: indoor venue preferred, need accommodations for guests with disabilities, or audio/video system required.
Event Information
Enter the days, dates, and times for your event separated by line breaks. Example: Monday, January 19, 2015, 8 a.m. - 5 p.m.
Select all who may attend your event.
Select all that apply.
If you would like your event catered, you will need to select one of our approved catering vendors. You also have the option to have food/drinks delivered to (not catered) the event by an outside vendor.
Provide any other information you think we should know. Example: indoor venue preferred, need accommodations for guests with disabilities, or audio/video system required.
CardinalSync Information
Enter the full name of your club. Do not use acronyms.
Enter the first and last name of the individual who can approve charges for this club.
Enter the Project-Task-Award combination representing an account in the Oracle Financials system.
Sponsor Information
Enter the first and last name of the person at the sponsoring organization who can confirm sponsorship and other information.
Enter the name of the organization, institute, school, department (academic or approved non-academic), administrative office, or student group (registered and approved). Do not use acronyms.
Format: xxx-xxx-xxxx
Financial Account Information
Enter the Project-Task-Award combination representing an account in the Oracle Financials system.
Enter the first and last name of the individual who can approve charges to this PTA.

By submitting this form, I hereby consent to Stanford University’s collection and processing of any sensitive personal data contained in this form for the other purposes described in Stanford University’s Online Privacy Policy, Offline Privacy Policy, and the Privacy Notice for Admissions and Financial Aid.